Does your non-profit get consent from individuals before collecting their personal information?
Consent is permission. It means a person voluntarily agreed to the collection of their unique information. Consent can be express or implied.
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Prior to collecting personal information, does your non-profit identify the purpose for its collection and use?
Purpose means the reason(s) for collecting personal information and how it might be used. Non-profits may only use personal information for those reasons.
Do you know how your non-profit collects personal information?
An example of collecting personal information is asking someone for their name and email address to include on a membership group email.
Does your non-profit know its fiscal year?
A fiscal year is a one-year period of time that a non-profit uses for accounting purposes and preparation of its financial statements.
For example, non-profits have their fiscal year aligned with the calendar year (January 1 to December 31) or government year end (March 31).
Other non-profits set their fiscal period to align with a natural break in their operations, such as a summer camp with a fiscal year of September 1 to August 31.
Do you know where to find your Statement of Directors and Registered Office (one document)?
This document used to be called the Annual Report. It is a statement that includes the names of the current directors of the non-profit and an address for each director. It also includes the registered address of the non-profit. The registered address is usually the place where your non-profit receives mail and where records can be accessed/located.
Does your non-profit know how to remove a director who is behaving poorly or is not fulfilling their duties?
By remove, we mean the process of taking someone off your non-profit’s board so they are no longer a director of the non-profit.
Does your non-profit know when a membership starts and ends?
By checking its bylaws.
Does your non-proft know how long a director is allowed to sit on its board before they must be re-elected or re-appointed (term length)? Note: we are not asking about consecutive term limits.
A director’s term is the time the director is allowed to sit on the board until they must be re-elected, be re-appointed, or step down.
A director’s term begins when the director is either elected or appointed to the board.
A director’s term ends when the director must either conclude their time on the board or seek re-election or re-appointment. This should be set out in your non-profit’s bylaws.